Privacy Policy for Cornwall Council Public Health Consultation with Young People

Play:Disrupt Consultation with Young People for Healthy, Weight and Body Image on behalf of Cornwall Council

Play:Disrupt (trading name of Mufti Games Ltd) Marsh Street Studios, 9 Marsh Street, Bristol, BS1 4AA (“we”, “us” or “our”) is committed to protecting your information and acting in accordance with your rights under data protection laws. This Data Protection Policy sets out how we will use your information.

Scope of this privacy policy

This privacy policy applies to our use of any and all Data collected by us or provided to us by you to us in relation to the in person or online engagement/consultation event you participated in. 

This engagement has been commissioned by Cornwall Council for the purposes of understanding young people’s (13-18 years old) views about healthy eating, weight and body image, to inform the design of a local healthy weight pathway.

For purposes of the applicable Data Protection Laws, Play:Disrupt is the “data controller”. This means that Play:Disrupt determines the purposes for which, and the manner in which, your Data is processed.

Data collected

Play:Disrupt may collect the following information about you:

  1. a) personal details such as your name, e-mail address (in order to contact you and confirm consent for participation in the engagement)
  2. b) gender, ethnicity, disability status, postcode (this will not be connected to your identity, name or email address, this data is non-identifiable)
  3. b) non identifiable feedback regarding your opinions, experiences and ideas (collected through the workshop you participate in)
  4. c) photographs of written feedback (collected through the workshop you participate in)
  5. d) other photography which will be covered under a separate photography release policy

How we collect this data

Data is provided by you prior to or during the course of the online or in person engagement activity.

Using your information

Personal information that you supply to us may be used in a number of ways, including:

  • to help us deliver the activities you take part in
  • to help us evaluate the activities you take part in
  • to help us make recommendations to Cornwall Council for the development of a healthy weight pathway
  • aggregated data such as gender, ethnicity, disability status, postcode will be provided to Cornwall Council in order to help us reach a wide demographic and to support healthy pathways for a wide range of groups. Your data will not be personally identifiable
  • non-identifiable feedback regarding your opinions, experiences and ideas may be shared with a Youth Review Board made up of a small group of young people who participated in the workshops in order to provide Cornwall Council with peer informed recommendations

Storing your information

We will use technical and organisational measures to safeguard your Data. 

Your personal information will be securely stored by Play:Disrupt and encrypted using SSL and AES technology. 

The data that we collect from you may be transferred to, and stored at, a destination inside the European Economic Area (EEA).  By providing your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this policy.

Written data will be securely transported and kept at Play:Disrupt’s locked office. Once this data has been transferred to Play:Disrupt’s database, written data will be securely destroyed. 

Data Retention

Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy. 

You may request to have your Data deleted 

Names and contact details provided for the purpose of communication or providing consent may be requested to be deleted at any time without giving any reason.

All other data will be non identifiable. You can request that this information is deleted up to 48 hours after it has been provided without giving any reason. You will need to specify the data you would like us to delete.

Once all data has been aggregated and findings and recommendations have been provided to Cornwall Council, all personal data will be securely deleted.

Further Details

If you would like further details about how your information is used, how we keep your information secure or to withdraw your permission as set out above, please contact connect@playdisrupt.com 

If you’re unhappy with how we hold and use your personal information you can contact the Information Commissioner’s Office (ICO) via ico.org.uk/concerns/ or on 0303 123 1113.

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